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February 17, 2021

Bringing Academic & Social-Emotional Data Together

How New Brunswick Public Schools uses holistic data to meet every student where they are.

Melissa Torba

School Success Specialist

Dr. Vanessa Pellington of New Brunswick Public Schools discusses new techniques used to meet students at the intersection of their academic and social-emotional progress.

To begin the 2021-22 school year, most students were met with a bevy of diagnostic tests to pinpoint their needs in English Language Arts and Math. In New Brunswick Public Schools, districts leaders knew that understanding student needs would require an approach that was bigger than academics.

“In New Brunswick, our theme this year is ‘To teach you, we must know you,'” says Dr. Vanessa Pellington, Director of Assessments, Evaluation, and Planning, who was on the committee of administrators working to improve data use across the district. “We have a very transient population, so a report we ran yesterday might look very different today. We have to be really intentional with the systems we use.”

To truly ‘know’ each student, the district sought to design an effective way to snapshot each student on-the-fly and understand a range of factors affecting their career, using both academic and social-emotional lenses.

“We have a lot of data,” says Dr. Pellington. “One thing we’ve been working on is how we get that data into the hands of our teachers, counselors, and interventionists with less steps and less roadblocks.” Dr. Pellington and the NBPS team were committed to designing an approach that actually fit inside the tight confines of a busy school day.

For NBPS, there were three factors that were essential to understand each student’s story: timely data that is holistic, accessible to all staff, and radically efficient.


Data that is Holistic, Accessible, and Efficient

The district knew that if information didn’t arrive quickly, the entire initiative could flame out on the launchpad. “Our staff wouldn’t be successful if they had to wait on us to share information with them,” said Pellington. For that reason, many common approaches to school data were not viable, like:

  • Bad Option 1: Keeping a master spreadsheet – Labor-intensive to maintain and highly susceptible to data drift. No easy way to secure sensitive data for specific individuals.
  • Bad Option 2: Using a standalone data warehouse – Expensive and likely to become “one more place to go” that teachers wouldn’t have time to visit. Most K-12 warehouse products are also hyper-focused on test scores.

NBPS sought what was long considered a “unicorn” in education: a single source of truth for items like state assessments, grades, academic interventions, as well as social-emotional data points that could be both a) readily accessible, but also b) highly secure.


Connecting Academic and Personal

To accomplish things that weren’t possible with any out-of-the-box product, the district sought out partners willing to push out onto a new frontier. Luckily, there were other districts and one technology provider working toward the same goal.

Creating a New Way to Connect the Dots

Leaders at New Brunswick approached NJ ed-tech provider OnCourse Systems for Education with a vision for a “single pane of glass”  that could, swiftly and securely, integrate a wide range of student information, including:

  • Academics: grades, formative assessment scores, state test scores
  • Skills: student progress toward each grade-level standard
  • Personal: student hobbies, clubs, activities, volunteer hours, health alerts
  • Logistics: student current location, absences, tardies, fees owed
  • Social-Emotional Indicators: Counselor notes, behavior, interventions
  • Home Life: siblings, custody issues, homeless indicators

Together, the district and OnCourse created two new technology tools to meet these needs, called Student Story and Multiple Measures.

Watching a Student Story Unfold

The Student Story is a secure online dashboard that brings together more than 20 aspects of a student’s career, including all the items listed above. As the request of district leaders, each staff member can customize the Student Story to bubble up the data that is most important for them.

“It’s kind of a game changer,” said Dr. Pellington. “If I’m working with a student that I just met today and a situation that needs to be resolved immediately, I can look quickly at this and know how to navigate that conversation.”


Student-Story

The real game-changer, however, was that the Student Story largely updates itself. The systems draws from live activity happening across the district; meetings happening with counselors, assessments conducted in classrooms, parents interacting from their cell phones: the data transmits instantly and securely to the Student Story.

Watch a 2-minute overview of OnCourse Student Story


 

This was only possible, however, because New Brunswick Public Schools made a decision that most districts are hesitant to make: to choose a new Student Information System that was specifically geared toward student growth.

In a process that Superintendent Aubrey Johnson called “heart surgery”, the district switched away from several disparate assessment and data systems into OnCourse’s all-in-one platform that included OnCourse SIS, OnCourse Assessment, OnCourse Analytics, and more.


New Brunswick Chooses OnCourse SIS

This process gave NBPS educators a single place to not only track grades, attendance, and behavior, like in any normal SIS, but also to administer digital assessments, track interventions, and analyze growth.

Integrating their data with their SIS was also crucial for data security. The OnCourse SIS acted as the gatekeeper for sensitive data, ensuring that only authorized staff members could access confidential student records.

While Student Story was an excellent fit for understanding the trajectory of any individual student, it was important for the district to never lose sight of the forest for the trees. What is the best way to tell if an interesting data point is unique to one student’s story, or if it is indicative of a larger trend?

“Our cabinet members are at the macro level and want to see the big picture,” says Dr. Pellington. “When we need to dig deeper, that is where Multiple Measures comes in.”

Tracking Growth Across Multiple Measures

Multiple Measures was a project co-created by OnCourse and New Brunswick Public Schools to accomplish several goals, like:

  • Bringing together data from all district assessments
  • Combining testing data with elements from the SIS, like absenteeism, sub-group demographics, and grades
  • Making it easy to design effective interventions and programs

OnCourse-Multiple-Measures- Techspo
For a brief introduction to Multiple Measures, click here.

“We use Multiple Measures to build our district programs,” said Pellington. “For example, our summer programs were focused primarily on literacy. In June, we used this tool to pull multiple pieces of data to decide where to place students and with what support. All the data we need is accessible; reading assessments, standardized assessments, everything we need to meet students where they are.”

Districts can upload data to pre-made templates for most common tests, like summative assessments, ACT/SAT, iReady, Dibels, Start Strong, Star, and MAP.

Exploring the Intersection of Academic and Non-Academic Data

Once a district has a single source of truth that contains both academic and non-academic data, staff can suddenly answer the toughest questions in only a few clicks, like:

  • Do ELL students do better with a Spanish-speaking teacher?
  • Does performance on Measure A predict performance on Measure B?
  • How do absences impact performance on Measure C?
  • Are classroom grades correlated with state test results?

Using Multiple Measures, districts can combine up to 3 “factors” and explore the intersection of these data points. In the example below, the district asks an easy question.

Remote vs In-Person Instruction

Using Multiple Measures (below), the district chooses to explore a Summative ELA test score, which OnCourse plots on a histogram, one dot per student, organized across color-coded performance bands.

The user then applies a “factor” of Cohort. The system automatically disaggregates the data by Hybrid, In-Person, and Remote students. Using easy-to-read blue lines, it is clear that In-Person students performed the best on average, followed by Remote, then Hybrid.

techspo-score-cohort

The system also adds an auto-generated explanation below:

  • When Cohort changes from Hybrid to In-Person, summative scores increase by 28.5 points. 
  • When Cohort changes from Hybrid to Remote, summative scores increase by 16 points.

To arrange a demonstration for your district, contact Melissa Torba, Education Technology Specialist, at mtorba@oncoursesystems.com.

Getting Access to This Technology

After creating Student Story and Multiple Measures with districts like New Brunswick Public Schools, OnCourse released the features free for their network of schools. These tools are now being used daily by thousands of administrators, teachers, and office staff members.

“We have a different philosophy than most SIS providers,” says Chris Contini, OnCourse’s Chief Executive Officer. “Our work is not only to save districts time with state reporting, grading, and things that most SIS products do, but also to help students grow. Projects like these are part of fulfilling that mission.”

What about school districts not using the OnCourse SIS?

“Districts can purchase Multiple Measures as a standalone data warehouse, and it’ll be integrated with their current SIS,” says Contini. “However, we’ve been in education for twenty years. One in three of our staff members are educators. We know that the ‘Here’s another thing!’ approach is not a recipe for sustained success in today’s high-burnout environment.”

“We believe strongly in bringing things together,” says Contini, “and our school districts are realizing the benefits of giving their educators a single place to go for everything they need.”

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